Trading Online Voucher Scheme for Small Irish Business

Pre Application Information Seminars

It is highly recommend that applicants attend one of the seminars organised by the Local Enterprise Office Westmeath which will provide full details on the application process, uses of the voucher and getting the best value for the voucher.

All seminars dates will be posted on www.localenterprise.ie/westmeath and can be booked online. The seminars are free of charge.

 

Important Date Information – Deadline for Applications

All applications must be considered and approved at an evaluations committee:-

Date 1

To be considered for approval at the September 4th meeting, all completed applications including quotations must be received into this office by close of business on Tuesday August 19th 2014.

Date 2

A second evaluation committee meeting will be held on October 1st, to be considered for approval at this meeting all completed applications including quotations must be received into this office by close of business on Monday, September 15th 2014

 

Eligibility Criteria

  • Vouchers will be available to a maximum value of €2,500 or 50% of eligible expenditure whichever is the lesser;
  • Voucher approval must be gained prior to incurring any expense;
  • Own labour is not an eligible expense;
  • Third party costs only will be considered;
  • All third party/supplier invoices must contain proper business details (e.g. Tax and Business Registration details).

Related Documents

The vouchers are targeted at businesses with the following profile:

  • That have Limited Online Trading presence at the moment;
  • 10 or less employees;
  • Turnover less than €2m;
  • Applicant business must be registered and trading for at least 12 months;
  • Business must be located in the area covered by this phase of the scheme i.e. within the remit of the participating LEOs.

Ineligible Projects

  • Companies with charitable status, commercial semi-state companies, “not for profit” organisations, trade associations and company representation bodies such as Chambers of Commerce are not eligible to participate in the scheme;
  • Professional services specialising in IT type services who are already capable of trading online using existing in-house systems;
  • Conferences and Seminars;
  • Projects which are contrary to public policy;
  • Duplication of support for projects which would be eligible for assistance from other State Agencies of EU funded Operational Programmes;
  • Projects with employees in excess of 10 people;
  • Projects deemed to be capable of proceeding in any event without scheme assistance i.e. deadweight;
  • Projects essentially comprising importation and distribution.

What the vouchers can be used for

  • IT consultation;
  • Development or upgrade of an e-commerce website;
  • Implementing Online payments or booking systems;
  • Purchase of Internet related software;
  • Purchase of online advertising (this purchase cannot make up any more than 30% of approved Voucher costs and can only be drawn down in one payment phase);
  • Developing an app (or multiplatform webpages);
  • Implementing a digital marketing strategy i.e. Social media marketing;
  • Consultation with ICT experts for early stage adopters of online strategy;
  • Training/skills development specifically to establish and manage an on-line trading activity.

What the vouchers cannot be used for

  • Development of brochure websites;
  • Purchase of non-internet related software;
  • Anything other than online trading related activity.

EVALUATION PROCESS

  • An evaluation committee will assess the applications and make recommendations for approval;
  • Selection of successful applicant will be based on the following criteria:
  • Eligibility for scheme
  • Value added potential
  • Export potential
  • Job creation potential
  • Financial Sustainability

-          As part of the application process it is highly recommended that the applicant attend a seminar on how to use and get the best value for money from the voucher.

PLEASE NOTE: Local Enterprise Office is not responsible for any disputes between the applicant and 3rd party suppliers. Therefore we recommend that you adhere to best business practice and get three quotes as well as carry out due diligence before selecting a supplier.

VOUCHER ADMINISTRATION

  • Letter of offer with Voucher to be sent out to successful applicant;
  • Letter of offer signed, accepted and returned;
  • Client has three months to complete the work as per their application;
  • We highly recommend that the Client attend the pre-voucher application information seminar. 

 Voucher application and drawdown process:

Application

  • If satisfied you are eligible and wish to apply, register to attend an information event;
  • Attend event;
  • Submit copy of completed and signed application form in hard copy to Local Enterprise Office Westmeath, Westmeath County Council, Mount Street, Mullingar, Co. Westmeath ;
  • Soft copy of completed application to be supplied by email localenterprise@westmeathcoco.ie
  • Quotes from preferred supplier. (3 quotes should be sought to ensure value for money is achieved)
  • Applicant and Supplier(s) submit copy of an up to date tax clearance certificate.

Evaluation

  • Evaluation of applications will be conducted by each LEO who will make recommendations for approval;
  • Application is approved by Local Enterprise Office Committee.

Drawdown

  • Applicant and supplier(s) sign declaration on the voucher and submit to Local Enterprise Office (LEO);
  • Applicant must include the original invoice from the supplier(s), along with supplier(s) CRO and Tax Registration details when submitting claim for payment(Only suppliers with these basic criteria in place are eligible);
  • Proof of payment to supplier(s) submitted by applicant to LEO (e.g. statement from banking online).
  • All work must be completed and paid for prior to claim

Contact Us

Full information on the vouchers and the application forms can be found at www.localenterprise.ie/westmeath

For email queries – localenterprise@westmeathcoco.ie Phone 044 9338945

Post-Voucher reporting

By accepting a Trading On-line Voucher, businesses agree to provide information on the impact on their business of trading on-line;

Reporting will include: Jobs (new or reallocated), Exports and/or domestic market expansion, Increase in revenue turnover, Reduced Costs, Expected follow on investment. This feedback will be essential to ensure that this programme is delivering for businesses like you.

Suppliers will be required to report on the impact of their products and services supplied to the applicant business.

Reporting will include how their product or service enabled trading on-line, improved business performance, reduced cost, opened markets etc.

 

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