All Grant Questions

Local Enterprise Office, Kildare

 

Frequent asked questions in relation to applying for

funding and submitting a claim for funding to

the Local Enterprise Office (LEO), Kildare .

I am only at the ideas stage; can I still meet with the Local Enterprise Office?

Yes, the Local Enterprise Office (LEO) operate an information service and have a business advisor who can discuss your idea/business proposal with you and identify the most appropriate steps for you to take to move your business idea forward. Staff of the Local Enterprise Office (LEO) will be in a position to direct you towards appropriate soft supports such as business advice & planning days, training courses, mentors, workshops, programmes, etc.

 

Can I be guaranteed confidentiality?

Any discussion between the LEO and businesses/individuals looking for any type of assistance are held in the strictest of confidence. All documentation is protected by the Data Protection Act and any commercially sensitive information is exempt under that Act.

 

How does the Local Enterprise Office select a project for grant assistance?

A business has to apply for financial assistance through an application process. It is best advised to review eligibility criteria on our web site, then ring to discuss your idea with a staff member or make an appointment to meet before submitting any application to ensure that you meet with the eligibility criteria and understand the level of documentation required for an application. This is a process and even though you may submit material which you may think would be sufficient for the application, there may be further information requested of you before the Enterprise Officer would submit it to the Approvals Committee.

 

How can I find out if my idea is viable?

We would recommend that all business ideas are full researched in the market place. This is an important process and one which will determine if there is a market for your product/service, what gaps there are in the market that your product or service can fulfil, what price points are in operation in the market and who your competitors are. Looking at your costs will then assist you to determine if the concept is potentially viable. Market research is done by analyzing/reviewing/undertaking/talking to the following:

  • Desk /Internet research
  • Store research / Talk to Local retailers/buyers
  • Questionnaires to the Public/Distributors
  • Focus Groups
  • Buyer Research
  • Competitor Research

 

Clients of the LEO who are potentially fundable may also apply to avail of EI Library Services and also have access to Bord Bia market intelligence services too. Sometimes these Agencies will have reports on recent trends in the market place available, which can guide you in planning your business.

 

The LEO also runs various training courses that can help you to validate your business idea, such as the Start Your Own Business Programme.

 

Is my business idea eligible for grant funding?

The following are eligible for funding:

  • Registered full time businesses engaged in volume manufacturing based Kildare
  • Internationally traded service businesses (over 50% of trade must come from overseas customers and details of overseas customers must be provided)
  • Innovative businesses
  • Projects with national/export potential
  • It is important to note that projects servicing markets in greater Cork, Munster, National and export are given priority.
  • Projects servicing a local market in Kildare where other operators exist are not usually eligible for funding unless they are truly innovative.
  • If the LEO deems an application not suitable under our remit you may be referred on to another Agency such as Enterprise Ireland, Kildare Council, a LEADER Group, Bord Iascaigh Mhara, Údaras, etc.

 

Companies seeking financial support must:

  • be located in the catchment area
  • have fewer than 10 employees including the promoter(s). The LEO can deal with businesses employing 10 or less, after which you will be moved up to Enterprise Ireland if you are exporting. Many businesses seeking assistance from the LEO can grow to employing over 10 during their time with the LEO.

 

They must also:

  • be in the commercial sphere, that is, a commercially focused /profit oriented businesses
  • be capable of attaining viability and profitability.
  • demonstrate a commercial market for their proposed product or service
  • have adequate overall finance available to the project (detail in your application how you will fund the business)
  • have the necessary management and technical skills
  • have capa for growth and new job creation
  • have potential for export, please outline in your application
  • be or intend to be a full time registered commercial businesses
  • NOT be an existing Enterprise Ireland client and not be in receipt of Enterprise Ireland funding
  • The LEO must also adhere to the De Minimis ruling on EU Aid whereby no SME due to competition rules, may receive more than €200,000 in any three year period.
  • The LEO must also be mindful of deadweight issues – where a project genuinely doesn’t need the funding and can finance the project by itself
  • The LEO must also be aware of local displacement issues - where to fund one project operating in a specific market would impact unfavourably on another local operator.

 

What types of projects can the LEO not financially assist?

Under the terms of its remit some projects cannot be supported by the Local Enterprise Office:

  • Retail outlets (though these are eligible for online trading grants for web sites)
  • Professional services (including consultants/consultancies)
  • Projects where manufacturing is outsourced overseas.
  • Areas of enterprise which involve displacement of existing jobs or business: Builders, Hairdressers, Cafes & restaurants, Pubs, Hotels, General Printers, Construction, Life Coaches, Trades etc. would come within this category. Generally where there are a large number of operators within a sector, the LEO has to have regard to the implications of grant aiding one or some, possibly putting the others at a competitive disadvantage.
  • Gambling related services.
  • Projects not commercially viable. Not for profit businesses/charities not eligible.
  • Conferences and Seminars provided by the private sector.
  • Projects which are contrary to public policy.
  • Duplication of support for projects which would be eligible for assistance from other State Agencies or EU funded Operational Programmes.
  • Existing Firms which already have an established relationship with Enterprise Ireland or IDA. Please do not apply to the LEO if you have an existing application for the same project under consideration by Enterprise Ireland.
  • Projects involving primary agricultural or fish production, where little added value is demonstrated.
  • Projects with employees in excess of 10 people.
  • Mobile assets, i.e. cars, motor vans, etc.
  • Projects deemed to be capable of proceeding in any event without the support of the LEO assistance particularly where finances are not required. i.e. deadweight.
  • Projects essentially comprising importation and distribution.

 

What does a grant application to the LEO consist of?

An application is completed by the client and submitted to the LEO. An application should consist of the following, typically:

-          Current Business Plan

-          LEO Application Form with contact details of promoter(s)

-          Email Address (the LEO primarily corresponds by email)

-          Projected Financials & Cashflow for at least 2-3 years

-          Evidence of Matching funding (letter from bank/statement, etc.)

-          Historical Accounts for 2 years (if trading)

-          Quotations for Capital, Marketing, Consultancy, other outsourced costs. Usually three quotes are required for items over €5,000. Please refer to detail re EU procurement.

-          Product Sample/Prototype/Branding

-          Plans , Planning Permissions, Health Board Permissions if relevant

-          CV’s of Promoters (Summary – 1-2 pages adequate)

-          Other Supporting Documentation such as pictures, press material etc

-          Tax Clearance Certificate

 

An application will not go to the Committee for review until all the information has been adequately provided.

 

I don’t have a business Plan? How can I go about writing one?

The LEO can offer a business plan template that you may use and there are some sample business plans on our web site. The LEO would deem the completion of a business plan a very important process and one which most successful businesses spend time completing, reviewing and updating on a regular basis. Please refer to: https://www.localenterprise.ie/kildare/Publications-Resources/Knowledge-Centre/

 

Do I need an Accountant or a Solicitor?

Not necessarily, although we would advise that all businesses seek appropriate legal and taxation advice from a registered Accountant or Solicitor when required.

 

How does the Application Process work?

Once your completed application is received it is examined and further information may be requested of you by the Enterprise Officer. A project summary report is prepared by the Enterprise Officer who presents that along with your detailed application with business plan, etc. to the Evaluation Committee. Deadlines for applications are usually 3 weeks prior to an evaluation meeting date. The Evaluation Committee can approve an application / level of assistance to be awarded. Other sources of finance will be taken into account. A project must avoid displacement and dead-weight. An application process from point of first contact, can take at least 6-8 weeks, depending on whether your application is deemed ready.

 

I have already incurred expenditure on my business project. Is that eligible for a grant?

No, any expenditure incurred, prior to submission of the application to the LEO, will not be eligible for grant support. Only planned expenditure approved by the LEO can be considered.

 

What grants are available from the LEO?

There are three types of grants available from the LEO:

  • Feasibility/Innovation Grants
  • Priming Grants for Start Ups
  • Business Expansion Grants for expanding existing businesses

 

The LEO can only fund certain types of projects with costs associated with starting up or expanding a business based in Kildare . See detailed eligibility criteria on our web site.

 

Note that some of the financial assistance may be refundable (i.e. will need to be paid back). Your Enterprise Office will speak with you about this when you make your application.

 

Important Point to Note:

Once approved, you must fund 100% of any capital/marketing costs initially (except with salary grants when 50% of the grant is paid at the outset & 50% six months later). If your application has been approved by the LEO for funding you can then recoup the relevant grant based on submitting invoices/evidence of payment and other details. This is important to note for cash flow planning.

 

What is a Feasibility/Innovation Grant?

Feasibility study funding is only given towards the development of new and innovative product prototypes not already in the market place.

 

The LEO will consider applications for feasibility study grants towards the development of innovative product / service ideas not already in the marketplace, where the promoter has already conducted extensive market research into the idea, but assistance is required to move the concept nearer to market readiness, and work is required to further develop the product / service prototype or delivery and it is expected that it will be market ready in less than 12 months. Financial support will not be available for R&D type projects.

 

The grant can provide assistance with costs such as innovation including specific consultancy requirements, hiring of expertise from third level colleges, private specialists, design, patent costs and prototype development. We also would refer you to avail of an innovation voucher, available only to registered limited companies, who wish to get third level institutes to undertake research work for them http://www.enterprise-ireland.com/en/Research-Innovation/Companies/Collaborate-with-companies-research-institutes/Innovation-Voucher.shortcut.html

 

The maximum grant payable will not exceed 50% of the investment costs of up to €40,000 or a direct grant €20,000 whichever is lesser. Feasibility study funding is usually 100% direct non repayable aid.

 

Expenditure may be considered under the following headings:

  • Innovation costs - prototype development, innovative design, research costs, patent costs and third level college consultancy.
  • Own labour research - own labour involved in carrying out research/prototype development. MAX: strictly 20% of overall cost of investment. Own labour is generally only acceptable where the promoter has no other source of income.
  • Consultancy costs - design fees, architect, accountant and legal fees.
  • Miscellaneous costs - telephone, mileage, subsistence and overnight costs, etc.

 

All feasibility study approvals must be completed & paid by the LEO within 9 months.

 

I plan on undertaking the research on the feasibility study myself. Are costs associated with paying myself eligible under this grant?

The LEO would expect that a lot of the ground work will have been undertaken by a promoter already before applying for a feasibility study grant. Some 20% of the overall grant drawdown attributed to labour may be eligible however, that is the maximum allowed. Own labour is generally only acceptable where the promoter has no other source of income.

 

Can a feasibility study be used towards funding a study for a business plan or a product where there are already many competitors in the market place?

No, feasibility study funding cannot be used towards the development of general business plans. Feasibility study funding is only given towards the development of new and innovative product prototypes not already in the market place.

 

What is a Priming Grant?

The Priming Grant is a business start up grant, available to micro enterprises within the first 18 months of starting up.

 

A grant is up to a max of 50% of eligible costs up to €150,000. Budgetary constraints on the LEO would dictate that very few projects would be awarded this maximum of this in one approval. Grants awarded tend to be in the region of €20-€50,000. A business may return to the LEO with further applications for funding upon expansion, where further investment may be required in machinery, marketing or salaries.

 

Priming grants may be available for sole traders, partnerships or limited companies that fulfil the following criteria:

  • Located within the LEO’s geographic area
  • A business which on growth may or may not fit the Enterprise Ireland portfolio
  • A business employing up to 10 employees
  • A manufacturing or internationally traded services business
  • A domestically traded service business with the potential to trade internationally
  • A domestically traded service business being established by a female returning to the workforce where the potential for deadweight and displacement does not exist.
  • Unemployed persons where the potential for deadweight and displacement does not exist.

 

Typical eligible expenditure can include:

  • Capital items
  • Salary costs
  • Marketing costs
  • Consultancy costs
  • Business Specific training

 

What is a Business Expansion Grant?

The Business Expansion Grant is designed to assist the business in its growth phase after the initial 18 month start up period.

 

A grant is up to a max of 50% of eligible costs up to €150,000. Budgetary constraints on the LEO would dictate that very few projects would be awarded this maximum of this in one approval. Grants awarded tend to be in the region of €20-€50,000. A business may return to the LEO with further applications for funding upon expansion, where further investment may be required in machinery, marketing or salaries.

 

Micro enterprises that have availed of a Priming Grant are ineligible to apply for a Business Expansion Grant until 18 months after the final drawdown date of the Priming Grant, except in exceptional circumstances.

 

Business Expansion Grants may be available for sole traders, partnerships or limited companies that fulfil the following criteria:

  • Located within the LEO's geographic area
  • A business which on growth may or may not have the capa to fit the Enterprise Ireland portfolio
  • A business employing up to 10 employees
  • A manufacturing or internationally traded services business
  • A domestically traded service business with the potential to trade internationally

 

  • The maximum Business Expansion Grant available must not exceed 50% of the investment or €150,000 whichever is the lesser. Eligible expenditure can include;
  • Capital items
  • Salary costs
  • Marketing costs
  • Consultancy costs
  • Business Specific training

 

Can I get assistance with completing the application form?

Local Enterprise Office staff members are available to explain the details required in completing application forms and to inform promoters of any additional documentation required. While the adviser can advise you in relation to writing your business plan and provide you with templates, the promoter must be the key writer in this, as the process is as important as the end result. You may also apply for a mentor to assist you in this process.

 

Can I also apply for another grant such as from Leader as well as the Local Enterprise Office?

A number of different state agencies offer grants to SMEs to assist them to develop & grow. Each funding programme has specific criteria to which you must satisfy. However, there should be no dual funding for the same costs.

 

Do I need to be registered for VAT?

No not necessarily. Some of our start ups are not at the threshold where they can be registered for Vat.

 

You must first register as self employed. Please refer to revenue web site: http://www.revenue.ie/en/business/index.html

 

Do I need to get three quotations for application for all my costs?

Yes, in line with EU rules, the following procedure must be adhered to:

We require a confirmation made by promoter that every attempt to achieve value for money in terms of expenditure was made and documented.

 

Ensure for contracts under €5,000:

  • At least one verbal quote has been obtained (note on file)

 

Ensure for contracts between €5,000 - €50,000:

  • A minimum of three written quotes have been sought
  • that tenders have been evaluated objectively against specified requirements using a scoring sheet

 

Ensure for contracts between 50,000 and 200,000:

  • Formal tendering is carried out either using the Irish Government website www.etenders.ie

and/or other suitable publication; or 5 written quotes are sought and evidence that at least 3 were received is available on file.

  • That tenders have been evaluated objectively against specified requirements using a scoring sheet.

 

I am considering outsourcing the manufacturing of my business. Can the LEO assist with the development of my business?

No, generally the LEO’s do not assist outsourced manufacturing projects, unless it is outsourced locally, or where there is high employment potential in the sales, marketing, financial and distribution centre of the business and it is based in Kildare . Where outsourcing is to another Kildare business costs can be considered.

 

I wish to purchase second hand equipment – Is this eligible for financial assistance?

In certain cases, second hand equipment is eligible for funding, where this equipment can be shown that it has not already been in receipt of EU/Exchequer funding (usually letter from seller). The grant aid rate on this is reduced to up to 25%.

 

Will all my costs as outlined be approved for funding?

Not necessarily, the Committee will make a decision on the basis of your business plan, your contribution to the business, and decide which costs are deemed most appropriate and to what level an award should be made. In some cases, you may be awarded exactly what you applied for, in other cases, you might only be approved a fraction of what you have applied for. It is essential to try & be realistic in the costs you are submitting. But please ensure that you have considered all relevant costs that may arise for the 6-9 months ahead as the LEO will not accept applications on a piecemeal basis unless there is real evidence of expansion.

 

Please bear in mind also that whatever costs you apply for, that you need evidence of at least 50% matching funding. You may also need to bridge 100% of the funding until you have compiled the paperwork to recoup any grant award. Where projects have been approved for funding once, they may come back again to apply for further funding for business expansion plans.

 

I have been approved a grant from the LEO, what do I do next?

You will have received a letter of offer from the LEO detailing your grant approval, the conditions and various documents that are required to be signed. If you wish to accept the grant and its conditions then you must sign and return the Acceptance Form to us. Once you have done that, you must read and review the other documentation and make an appointment with the LEO to sign the documentation.

 

I have been approved for a grant – when do I get paid?

The grants from the LEO, with the exception of salary grants, are all on the basis of a recoupment system based on vouched expenditure. For example if you have been approved a grant on the provision of equipment then the equipment must be fully paid for, installed and on site and the paperwork in order, with a site inspection carried out by LEO Personnel, for the LEO to pay out the 50% of costs.

 

Is VAT an eligible expense?

No, Vat is excluded from all grants and payments.

 

Can I pay for goods in Cash?

 

 

What other documentation might be required at drawdown stage?

In all cases except for salary grants, the grantee must incur the expenditure before making a claim for the grant to be reimbursed by the LEO to the grantee. You would need to ensure that you have bridging finance arranged for this. You may get the grant award mandated to a specific bank account by requesting this in writing.

 

You must submit your original invoices along with your grant claim forms.

  • Invoices must be made out to the grant aided client and the funds paid from the grant aided client’s bank / visa account. Please note name of account must be grant aided business.
  • You must submit copies of your bank statements to verify payments from the grant aided clients’ accounts.
  • In the case of food processing projects, a letter from the relevant Health Authority that your premises are fully approved.
  • In all cases where capital items have been purchased, evidence of insurance must be provided with the interest of the Local Enterprise Office, Kildare noted on the policy.
  • In the cases of building / renovation projects, planning permissions and a site inspection to determine value for money must be carried out.
  • A Fire Cert must also be provided in build projects.
  • In all cases, a site inspection to ensure that the business is in existence, that grant aided items are on site and operational is carried out.
  • In all cases, a current Tax Clearance Certificate must be provided. You can apply for one online at https://www.ros.ie/tcc/identification.jsp
  • In addition, you will be required to display at your business premises/office a sign acknowledging ERDF / Exchequer funding towards your business.

 

The LEO cannot pay out on the grant unless all the above is in order.

 

I have been approved for a salary grant? What information must I provide?

In the case of salary grants, a detailed sheet showing the name and PPS number of the employee to be grant aided must be provided. A check is carried out then with the Social welfare to ensure that there are no current claims on that person. A tax Clearance cert must also be provided.

 

If all is in order we pay 50% of the grant award on that salaried employee straight away.

 

In 6 months time we will ask that you submit a claim to draw down the second half of the salary grant, and we will require that your Accountant/Auditor sign off on the employee details to show that you are tax compliant.

 

In addition for new start-ups, we require 6 months management accounts for the business, from the date of first payment of the first stage salary grant.

 

We may also require a letter from your Accountant and will conduct a spot check of PRSI / revenue payments.

 

What happens if the person I employed did not work out?

The LEO is grant aiding the position and not the person. Sometimes a person may not be suitable or circumstances will arise where a person must leave a position. You may employ another person to take up that position.

 

If you have employed another person to take that place, then the grant can still available as long as you can show 6 months employment of the new person, in the business prior to payment of the second instalment.

 

 

 

 

 

 

 

 

 

 

 

I have been approved for a grant but some of my costs or situation has changed? What can I do?

You must inform the LEO of any material change to your business and the appropriate action will be taken. If you wish to amend your approved cost headings then you must put it in writing the amendments you wish to make and a decision will be taken by the Enterprise Officer. For any new costs, the procurement process must be met with.

 

 

I have decided to relocate my business outside Kildare . Can I transfer my grant approval?

If the LEO has not yet paid your grant award then you will have to reapply to the relevant Local Enterprise Office in your new area. If the grant has been paid by the LEO then the file/grant is officially transferred to the LEO in your new area by the executive.

 

My business never really commenced and I drew down the first instalment of the salary grant. What do I owe the LEO?

You owe the LEO the full amount of the grant paid to you.

 

My business went into liquidation prior to me commencing any real trading. What do I owe the LEO?

You owe the full amount of the grant. As you will have signed a personal guarantee you are then liable personally for any financial liability of the grant aided body.

 

Do I need a Tax Clearance Certificate?

Yes, you need to register as self-employed with the Irish revenue Commissioners, www.revenue.ie, and have a valid Tax Clearance Certificate. As they are valid for a year it is best advised to obtain one at application stage.

 

I received a grant from the LEO and was trading successfully for a number of years. Unfortunately my business has gone into liquidation. What do I owe the LEO?

You owe the LEO the refundable aid portion of your grant award. If the business is liquidated and there are not enough funds to cover what is owed to the LEO you are personally responsible as you have signed a personal guarantee. It is a decision of the LEO to pursue a promoter legally for any funds owing to the LEO.

 

I received a grant from the LEO previously; however, my business did not work out. Can I return to the LEO for funding in relation to a different project?

As long as there are no monies outstanding in relation to the previous project, then there is no reason why the LEO would not consider another application from you.

 

I am having difficulties in my cash-flow and in meeting the refundable aid repayments to the LEO. What can I do?

You must talk/write to the project officer informing them of your material changes or difficulties and request that a new schedule of repayments could be considered to alleviate your situation until better trading conditions happen. In addition, the LEO could also appoint a mentor to assist you to examine your financial situation and find solutions.

 

I am thinking of opening a new food business – What should I do first?

If you are considering opening a new food business it is strongly recommended that you contact your local Environmental Health Officer (EHO) at the very early stages for advice. Very often new food business owners will design the layout of a kitchen or food preparation area in such a way that they unknowingly build in food safety problems. These are often very expensive and difficult to sort out once the building work has been completed, for example ventilation systems, drainage systems and toilet facilities just to highlight a few.

 

Another costly mistake often made by those starting off in the food service industry is not building in additional kitchen preparation and storage space.

 

When a business is successful it can often become very busy and will eventually outgrow the space provided in the kitchen/storage areas. Trying to prepare too much food in advance or too many meals at one time can lead to serious food poisoning risks so it is imperative that additional capa is built in or a limited menu is agreed upon.

 

The local EHO for the area in which you are planning the premises will be happy to meet with you in advance and will discuss your proposed plans and ideas. They will advise you as to your legal obligations under food safety law including structural design and layout, training, food safety management systems and registration with the HSE. Such a meeting not only saves you time and money but also established a good relationship with your EHO and demonstrates your commitment to food safety.